Recording in Social Group Work and its Purposes, Principles, Importance and Factors affecting in Recording

Recording in Social Group Work and its Purposes, Principles, Importance and Factors affecting in Recording

Recording in Social Group Work
The Social Work Dictionary (1995) defines “recording” as the process of putting in writing and keeping on file relevant information about the client system; the problem; the prognosis; the intervention; the progress of treatment; the social, economic, and health factors contributing to the situation and the procedures for termination or referral.

The social work record should also emphasize the strengths client‟s system and solutions for change. The dictionary acknowledges that there are many types of social work recording and the type used may depend upon factors such as agency requirements, the social worker‟s theoretical base, style and type of intervention

Importance of Recording in Social Group Work
“Recording has value for the group, the worker, and the agency and for the field of social work.”
(H. B. Trecker, 1955:201)
§  Records helps the group worker to understand the group
§  Help the worker to understand the group as a whole
§  Provide evidences of growth and change in the members and in the group worker himself
§  Recording help the worker to do more effective job with his groups
§  Through records the worker can see merging and changing of interests of individual members
§  Through records the worker can see the development of skills and social attitudes of members
§  Through records the worker gains knowledge of special problems in the group
§  Through records the worker can trace out the emergence of group consciousness
§  Records provide content of supervisory conferences
§  Records of the source of future planning
§  Records are the source of information for other workers
§  Records provide a permanent and continuous register of facts for the agency

Principles of social work recording – Lindsay
1.     Principle of flexibility – Group worker should record as a disciplined professional, that should be in accordance with the agency and group.
2.     Principle of selection – Significant observation about individuals and their interactions, group behavior, activities should be recorded.
3.     Principle of Readability – Keep it short and simple, should be well described and presented. Should contain outline and summaries.
4.     Principle of Confidentiality – Records should be kept under lock and key.
5.     Principle of worker acceptance – Worker should be accepted by the group as a faithful and reliable and trustworthy person. Worker should take the responsibility of being accepted.

The Purpose of Social Work Recording
§  A clear statement of social work assessment, intervention, and decision-making
§  Professional accountability and transparency to the client and organization and in keeping with relevant legislation.
§  Opportunity for critical thought and reflection on professional practice and service delivery
§  Relevant information to facilitate service delivery, continuity of care and termination of services
§  Information for the purposes of supervision
§  Documentation for the purposes of research and program evaluation
§  Information for risk management and quality assurance
§  A record to facilitate inter-disciplinary communication and collaboration

Factors That Influence The Keeping of Process Records
      Function and purpose of the agency
      Level of current group work practice
      Skill of group worker
      Nature and purpose of specific group
      Availability of competent supervisory help for group workers
      Departmental organization of the agency 


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